Emergency Procurement – Super Typhoon Uwan Restoration

REQUEST FOR
QUOTATION (RFQ)
(Emergency Procurement – Super Typhoon Uwan Restoration)

Date: ____________________

RFQ No.: __________________

To: [Supplier Name]
Address: _____________________________________
Contact No.: __________________________________

 

1. PROJECT TITLE

Supply and Delivery of Materials for Super Typhoon Uwan Restoration Works
APPROVED BUDGET FOR THE CONTRACT (ABC): ₱3,629,600.00

2. PROCUREMENT METHOD (Legal Basis)

This procurement shall be undertaken through Emergency Procurement pursuant to NEA Memorandum No. 2017-019, due to the urgent need to restore power in areas affected by Super Typhoon Uwan.

3. INSTRUCTIONS TO SUPPLIERS

1. Please quote your best and final price, inclusive of delivery, VAT, and all applicable charges.
2. Delivery is URGENT and must be completed within three days from receipt of Purchase Order.
3. Award will be made to the supplier who can deliver the goods at the earliest possible time within the delivery period and at a reasonable price, as allowed under Emergency Procurement.
4. Partial bids: Not Allowed
5. Deadline of Submission of Quotation:
    - Date: November 17, 2025
    - Time: 3:00 pm
    - Place: Quirelco Main Office, Aurora East, Diffun, Quirino
6. The EC reserves the right to accept or reject any quotation or to cancel this RFQ at any time.

4. PRICE LIMITATIONS (IMPORTANT)

4.1 Total ABC Limit
The supplier’s total quotation shall NOT exceed the Approved Budget for the Contract (ABC) amounting to ₱3,629,600.00.
Quotations above the ABC shall be automatically rejected.

4.2 Per Item Ceiling Price
The supplier’s price per item shall NOT exceed the EC’s per-item ceiling price as indicated in the price schedule.
Any item quoted higher than the ceiling price shall be rejected in accordance with NEA emergency procurement.

5. SUBMISSION FORMAT & SEALING
GUIDELINE

Suppliers should submit quotations in sealed envelope on the date, time, and place specified herein.

Soft copy submissions (email) will be accepted on the condition that the hard copy of the quotation is sent via
courier before the deadline of submission.

6. POST-QUALIFICATION REQUIREMENTS
(Winning Supplier Only)

The winning supplier shall be required to submit the following documents
during Post-Qualification:

1. Valid Mayor’s/Business Permit
2. Omnibus Sworn Statement (OSS)
3. Latest Income Tax Return (ITR) or applicable financial documents

Failure to submit the above Post-Qualification documents may result in
post-disqualification and award to the next responsive supplier.

7. TECHNICAL SPECIFICATIONS &
PRICE SCHEDULE

8. SUPPLIER’S COMMITMENT

We, the undersigned, agree to supply the above items in accordance with the specifications, prices, and delivery period indicated in this RFQ.

Supplier Name: _________________________________
Authorized Representative: ______________________
Signature: ____________________________________
Position: _____________________________________
Contact Number: _______________________________
Email: _______________________________________
Date: ________________________________________

9. EC CONTACT PERSON

For inquiries, please contact:
Name: Engr. RACHEL T. APOSTOL
Designation: BAC Secretariat
Phone: 09997639329
Email: quirelcobac@gmail.com

CERTIFICATION

This RFQ is issued for Emergency Procurement (Super Typhoon Uwan) and is compliant with NEA Memorandum No. 2017-019, (Emergency Cases).